📧 Email & Notifications

This page contains samples for various email and other notifications that users come across.

🔔 Alert Subject Line

Goal: Be clear and respectful of user attention.

Before

Important Info

After

Scheduled Maintenance: April 28, 2AM–4AM UTC

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📩 Welcome Email

Goal: Be warm and action-oriented.

Before

Thanks for signing up.

After

Welcome aboard! Let’s get you started.

✅ Account Created – Welcome Email

Goal: Greet the user, confirm setup, and prompt next step.

Before

Your account is ready.

After

Welcome to [Product Name]! 🎉  
Your account is all set. Start exploring your dashboard or take a quick tour.  
→ Go to Dashboard

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🔐 Password Reset Email

Goal: Provide reassurance and a clear action.

Before

Click here to reset your password.

After

You requested to reset your password.  
Click the button below to create a new one. This link expires in 30 minutes.  
→ Reset Password

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💳 Payment Failed Notification

Goal: Use calm, helpful language to prompt user action.

Before

Payment failed.

After

We couldn’t process your last payment.  
Please update your billing details to avoid service interruption.  
→ Update Payment Info

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📈 Monthly Usage Summary Email

Goal: Inform and invite engagement.

Before

Monthly summary.

After

Here’s what you accomplished in March ✨  
You completed 17 tasks and saved 5 hours using [Product Name].  
→ See Full Report

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🛡️ Security Alert Email

Goal: Alert without alarming. Offer action clearly.

Before

Unusual login detected.

After

We noticed a login from a new device:  
📍 Location: Bengaluru, India  
If this wasn’t you, please secure your account now.  
→ Secure Account

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🎁 Trial Ending Soon Notification

Goal: Remind users of trial expiration and offer a clear upgrade path.

Before

Your trial is ending.

After

Just 3 days left in your trial 🎯  
Keep your progress by upgrading before April 25.  
→ Choose a Plan

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👤 Profile Incomplete Reminder

Goal: Encourage user to finish onboarding.

Before

Complete your profile.

After

Your profile is 60% complete.  
Add a profile photo and location to connect with your team faster.  
→ Complete My Profile

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📅 Event Reminder Notification

Goal: Prompt user to attend or prepare.

Before

You have a meeting soon.

After

Reminder: UX Team Sync in 30 minutes  
📍 Zoom • April 24, 2:00 PM  
→ Join Meeting

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📦 Order Confirmation Email

Goal: Confirm purchase and give peace of mind.

Before

Order received.

After

Thanks for your order, Alex! 🙌  
We’re getting your items ready and will notify you when they ship.  
Order #483920  
→ Track My Order

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📬 Newsletter Confirmation Email

Goal: Set expectations and encourage continued engagement.

Before

You’ve subscribed.

After

Thanks for subscribing to our newsletter!  
You’ll hear from us every Friday with tips, product updates, and more.  
→ View Past Issues