📧 Email & Notifications
This page contains samples for various email and other notifications that users come across.
🔔 Alert Subject Line
Goal: Be clear and respectful of user attention.
Before
After
Scheduled Maintenance: April 28, 2AM–4AM UTC
📩 Welcome Email
Goal: Be warm and action-oriented.
Before
Thanks for signing up.
After
Welcome aboard! Let’s get you started.
✅ Account Created – Welcome Email
Goal: Greet the user, confirm setup, and prompt next step.
Before
Your account is ready.
After
Welcome to [Product Name]! 🎉
Your account is all set. Start exploring your dashboard or take a quick tour.
→ Go to Dashboard
🔐 Password Reset Email
Goal: Provide reassurance and a clear action.
Before
Click here to reset your password.
After
You requested to reset your password.
Click the button below to create a new one. This link expires in 30 minutes.
→ Reset Password
💳 Payment Failed Notification
Goal: Use calm, helpful language to prompt user action.
Before
After
We couldn’t process your last payment.
Please update your billing details to avoid service interruption.
→ Update Payment Info
📈 Monthly Usage Summary Email
Goal: Inform and invite engagement.
Before
After
Here’s what you accomplished in March ✨
You completed 17 tasks and saved 5 hours using [Product Name].
→ See Full Report
🛡️ Security Alert Email
Goal: Alert without alarming. Offer action clearly.
Before
Unusual login detected.
After
We noticed a login from a new device:
📍 Location: Bengaluru, India
If this wasn’t you, please secure your account now.
→ Secure Account
🎁 Trial Ending Soon Notification
Goal: Remind users of trial expiration and offer a clear upgrade path.
Before
Your trial is ending.
After
Just 3 days left in your trial 🎯
Keep your progress by upgrading before April 25.
→ Choose a Plan
👤 Profile Incomplete Reminder
Goal: Encourage user to finish onboarding.
Before
Complete your profile.
After
Your profile is 60% complete.
Add a profile photo and location to connect with your team faster.
→ Complete My Profile
📅 Event Reminder Notification
Goal: Prompt user to attend or prepare.
Before
You have a meeting soon.
After
Reminder: UX Team Sync in 30 minutes
📍 Zoom • April 24, 2:00 PM
→ Join Meeting
📦 Order Confirmation Email
Goal: Confirm purchase and give peace of mind.
Before
After
Thanks for your order, Alex! 🙌
We’re getting your items ready and will notify you when they ship.
Order #483920
→ Track My Order
📬 Newsletter Confirmation Email
Goal: Set expectations and encourage continued engagement.
Before
After
Thanks for subscribing to our newsletter!
You’ll hear from us every Friday with tips, product updates, and more.
→ View Past Issues
